FMEL HOUSE RULES

Applicable to houses and residences managed by the FMEL

With reference to Article 10 of the Statutes of the “FMEL Student Houses” (FMEL)

Art. 1: Room assignments

FMEL houses are reserved for students enrolled at the UNIL or at the EPFL, in Bachelor or Master programmes, as well as the beneficiaries of a Swiss Government Excellence Scholarship. Postgraduate and doctoral students, as well as students who have already obtained a Master degree, are not allowed to reside in the FMEL houses, except if they are beneficiaries of a Swiss Government Excellence Scholarship. During the summer holidays, or between two rental periods (end of a lease – beginning of a new one), the rooms can be rented out temporarily by the FMEL to other categories of people. Tenants of FMEL houses are obliged to file their administrative papers with the Population Office of the corresponding local council.

Art. 2: Exmatriculated students

Students who have been exmatriculated are no longer allowed to stay in the FMEL houses. Upon known or expected exmatriculation the students must immediately terminate their lease. The notice periods and penalties for breach of contract remain applicable.

Art. 3: Sub-renting and short-term stays

Definitions:
Sub-rental: the object of the rental is made available to a third party, during the absence of the tenant, for a limited duration, against payment.
Short-term stays: a third party is present in the room at the same time as the tenant and no charge is involved.
Tenants of studios, or rooms in flats who have a LONGTERM or EASY contract, who leave for over a month and up to four months maximum, can sublet their room or studio to another student as long as the FMEL is informed in at least two weeks in advance of the rental and gives authorisation (the sub-rental must not present any major disadvantage for the FMEL). The tenant who signed the lease remains solely responsible towards the FMEL for the payment of rent and good maintenance of the room / studio and communal areas, as well as for the respect for house and parking rules (if applicable). The payment of 1 month’s rent in advance is requested for a sub-rental of 1 month to 1 ½ months, and the payment of 2 months’ rent in advance is requested for a sub-rental of 2-4 months as a guarantee in order to authorise the subrental.
Tenants must inform their sub-tenants of any information received from FMEL. Subrental at the beginning or end of a lease is prohibited and sub-rental is prohibited for a duration of under one month.
Tenants who leave for more than four months must terminate their lease: whenever possible, a room or studio will be reserved for them upon their return.  Subletting is not authorised for tenants with a FLEX or TEMPO lease. The hosting of third parties for short stays in the rooms, 1P studios or apartments or communal areas of the flats must not cause any disturbance to flatmates or neighbours. The hosting of third parties must remain an exception, not be systematic or repeated, and in any case cannot be for more than two weeks.

Art. 4: Maintenance and cleaning of the premises

Each tenant is responsible for damage caused by him and by those who visit him. During his stay, and especially on his departure, each tenant must leave his room/studio and the communal areas he used (kitchen, living room and bathroom) in a clean perfect condition. In case of inadequate cleaning of the communal areas of an apartment, or individual rooms, on an ongoing basis, the responsible tenant will be issued a warning by management and cleaning of these communal areas will be carried out by the FMEL staff or by an external company. The resulting costs will be charged to the tenant. In the event of a recurrence, the FMEL is entitled to terminate the lease of offenders.

Art. 5: Furniture and use of balconies

Tenants are allowed to add additional furniture (other than that provided by the FMEL) to their room or studio. During their stay, tenants are not authorised to remove furniture provided by the FMEL from their room or studio. All furniture added to the room or studio will have to be removed before the final check-out. For security reasons, tenants are not allowed to cook in their room. For health reasons, tenants are not allowed to keep food leftovers in their room or studio. To limit energy consumption (and the flat rate charged for utilities), and also for security reasons tenants are not allowed to use portable heaters, refrigerators or air-conditioners in their rooms or studios. 
Within the communal areas (of the flat shares), tenants may add furniture (other than that provided by the FMEL) as long as these items of furniture have been registered, by filling in and transmitting an ad hoc form to the FMEL. Upon departure, tenants commit to removing the furniture they have added or, with the remaining flatmates’ permission, hand it over to another flatmate who will also have to register it.
Tenants must not hang their washing or other objects outside their window. Items stored on balconies must not hang over the edge (well -maintained plants excepted). Lighting fires (grills, barbecues, etc…) on balconies and terraces is prohibited.

Art. 6: Animals

The presence of pets is prohibited in the FMEL houses unless specifically authorised by the FMEL.

Art. 7: Fire alarms and equipment

The tenants must care not to inadvertently or deliberately set off the fire alarms in the buildings. Interventions of the fire service are billed to the person(s) responsible for triggering the alarm. Tenants, who have wilfully damaged fire extinguishers or other safety devices, will be charged with the costs of repair and their lease will be terminated observing the minimal notice period.

Art. 8: Locking your room

Any tenant who leaves his room / studio must take care to close the window and lock the door. If tenants step outside, even for a short period (to do some laundry, visit neighbours, the main door to the flat must be locked. The FMEL is not responsible for theft. The tenant is entitled to only one key. The key is reserved for his exclusive use and should never be given to a third-party.

Art. 9: Use of kitchens and laundry rooms

The kitchens and laundry rooms are strictly for tenants of the house only. Damage to communal areas (kitchens, bathrooms, hallway, stairs, living, laundry rooms and recreation rooms) and areas surrounding buildings will be charged to all tenants who have use of these spaces, unless the guilty party or parties own up. The director may temporarily stop access to the kitchen, recreation room or laundry room if there are repeated incidents in these areas.

Art. 10: Smoking, alcohol, weapons and illegal narcotics

It is strictly forbidden to smoke in all shared and communal areas (stairs, elevators, hallways, kitchens, living rooms, bathrooms, recreation rooms). Consumption and / or possession of weapons or narcotics are strictly prohibited in the FMEL houses. Offenders will have their lease terminated observing the shortest notice period possible. Excessive consumption of alcohol will also be subject to the same measures.

Art. 11: Payment of rent

Rent payments must be made exclusively by means of the payment slips provided to tenants upon arrival.
The exact amount of the rent as indicated on the payment slips must be received. Tenants who repeatedly pay incorrect amounts not corresponding to the exact rental fee, or paying by other means than the payment slips, will be charged administrative fees.
Tenants of a two-person studio or a two-person apartment, must pay the full rent in one go and not each person separately.  In case of non-compliance with this clause, an administrative fee will be charged.

Art. 12: Contract termination

Other than the right of ordinary termination with two months’ notice for the end or the 15th of a month, the FMEL can terminate the present lease prematurely, for the end of the following month, by virtue of articles 257 and those following, of the Code des obligations and in particular for the following reasons:

  • Just causes according to article 266g of the Code des obligations  
  • Delay in the payment of rent according to article 257d of the Code des obligations
  • Violation of the duty of diligence and consideration for neighbours according to article 257f of the Code des obligations, in particular after a third complaint for noise, insufficient cleaning, or other reasons, after two warning notices (even if they are for different reasons).

Art. 13:  Recourse

If management and students are in disagreement, an appeal can be made to the Conciliation Commission of the district where the building is situated.

Art. 14: Changes

The Foundation’s Board may at any time amend these House Rules.

Art. 15: Approval and commencement

Amendment of these internal houses rules for students was approved at the Foundation’s Board meeting on 28 November 2016. It repeals the previous version of the rules and enters into force on 1 January 2017.

 

Lausanne, 1 January 2017


For the Foundation’s Board

The President          The secretary

Ch. Ostorero           F. Guichon

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